Order Letter Examples That Work

Take Advantage of Order Letter Samples

Business correspondence is an essential part of the relationship between partners, customers, employers, and employees. It is necessary to clearly know how to write a business letter correctly, and how to write letters in different situations.

You may need to write an order letter in various situations: making a request to order specific items and services, cancel the order, request information in advance, return a purchase order, confirmation of order, and a work order. The order letter may be written by the client (when ordering something) or by the company’s sales representative (when thanking for the order, asking for clarification, providing details about the delivery, sending email acknowledgement of receipt, etc.).

If you are writing an order letter, rewriting it, and writing once more – you definitely need some help. Reading several samples when writing an order letter is always a good idea. A professionally written letter sample gives you the following benefits:

• it helps to learn how to use a formal tone in letters;
• it is a good source of helpful phrases and words;
• it serves as a template for your future letter;
• it shows how a professionally written letter should look.

On our website you can see a comprehensive list of purchase order email samples. Use the text of the letter and customize it for your own purpose. Reorganize the content of the letter and send the order letter quickly.

3 Reasons Why You Need a Professional Example of Order Letter

Many people who need to write a business letter promptly feel that having a good example or template at hand is very convenient.

The Economy of the Time

Writing order letters on a daily basis is not a creative process. If you are only learning to write order letters, it may take extra time for creating one. Business correspondence requires a quick reaction and excellent writing skills. The company that operates with a large amount of orders counts every minute.

It would be great to store a list of templates and samples dedicated to a specific business operation or event. Also, make a list of useful phrases that will save your precious time. For example, on our website you can find all necessary information about writing business papers and letters. All order letters that you can find on payforwriting are written by professional writers.

Help for Newcomers

If you are a manager of a person that is new with business correspondence, collect the best examples and share them. Many employees suffer from the lack of experience with writing business letters. Did you know that some employees spend more than a half an hour writing one business letter? To help your colleagues and subordinates to better their letter writing skills, just show them our samples. This will help you to be sure that your employees know exactly how to write professional letters.

Reduce Stress

Writing business letters and responding to incoming messages may be quite stressful. Especially when you need to do it quickly. Also, you can worry about the quality of content or whether you have used the right words. When you know where to find order letter samples, you can be sure that your letter will be perfect.

As you can see, a sample order letter may save your time and the time of your subordinates. The more templates and samples you collect, the better your business letter for placing an order will be.

We are happy to share with you samples of business letters absolutely for free. Browse the letter sections and start exploring our examples.

Features of a Purchase Order Sample Letter

Placing order letter sample usually consists of the following elements:

• A clear introduction. The author of the letter clearly tells the reader why he or she is writing this letter. In some cases, the author needs to address a particular contract or past conversation. This should be clarified at the very beginning.
• A list of items. The goods or services ordered should be indicated n the next part of the letter. If the list contains a vast amount of information, it will be better to attach it as an additional document. In such a case, the author should mention that the list is in the attachment.
• Shipping information. Also, the author needs to indicate the preferable method of shipment. Some companies send shipping instructions to define the responsibility for shipping costs.
• Payment. The client may be asking for payment details, a billing address, or other information about paying for the order. Besides, some companies buy items in credit and need additional details to regulate this issue.
• Additional information. The author may include any terms and conditions in the letter. For example, some clients provide authorization signatures acceptable for a particular order.

When you will be writing your own letter, don’t forget to check the details of the vendor contract. It is important to know the status of the contract, the delivery agreement, and any other detail that may influence the text of your order letter.

Some vendors provide a template for the order letter as a guide to unify the incoming order letters. All you need is to fill in the empty spaces of the form and send it to the required email address. This will significantly save your time and simplify the ordering process.

Example of Order Letter for Product: FAQ

 – Where can I find order letter samples?

Luckily, you have payforwriting, a service where we collect professionally written business letters. If you will browse our website, you will find sample of order letter for purchasing computer, for ordering books, and for ordering clothes. On the basis of these samples you can create any order letter.

 – How should I address the reader of an order letter?

Order letters usually don’t need to be personalized. You can start with “Good morning” or simply write why you are writing this letter. If you know the name of the recipient, you can write it: “Dear Mr./Ms. Wasovski”.

 – How long should my order letter be?

There are no requirements for the length of the letter. There is one principle of business correspondence: keep it simple. Make your letter as short as possible. Documents and details should be included in an attachment.

 – What is the format of an order letter?

An order letter can be sent by email and as a hard copy by ordinary mail. Nowadays, emails and online forms are more common. If you will be writing an email, don’t forget to write a clear subject. For example, the subject could be “Order from Bananas Inc.”

It Might be Helpful: Why You Need to Write a Customer Appreciation Letter

If you are a representative of a company that sells goods and services, it is important to know how to show customer appreciation. This means that as soon as you have received an order letter, and all details connected with performance are agreed, you need to send a thank you letter. It will give a final touch to your successful collaboration with the client and will raise a chance for the second purchase. That’s why it’s great to have a thank you for your order template at hand.

Phrases to Use in an Example of Order Letter for Goods

The following list focuses on the most common phrases used for writing an order letter in business communication. These phrases can also be used for other types of letters.

– We are writing to confirm …
– We are writing to order …
– We wish to make an order …
– We sent you a list of items …
– We would like to place an order …
– Please confirm the following order …
– We are pleased to place an order …
– We would like to cancel the order #1223 …
– I am writing to formally place an order for …
– Regarding our telephone conversation on [date] …
– According to the #1234 contract, we would like to place the following order …
– The list of items is listed below …
– I would like the order shipped …
– I would like a confirmation of receipt …
– The deadline for delivery is …
– Could you please confirm …
– We are looking forward to your confirmation …
– The order file is enclosed …
– Please, deliver the order as soon as possible …
– Please, send the banking requisites …
– The preferable method of payment is …
– Please contact us when the order will be sent/when to expect the delivery …
– I am enclosing …
– For further details please contact …
– Today we have shipped your order #0966 …
– Thank you for your order …

There you have it – a comprehensive collection of samples. You can freely copy and change them for your own needs. Share your knowledge with your colleagues and subordinates to help them write business letters more effectively. All samples that you can find on our website were written by expert writers. If you need more details on how to write an order letter, please check our guide. Good luck!