Learn with Our Examples of Inquiry Letters

Example of Inquiry Letter to Make a Step in the Right Direction

Inquiry letters (also known as a letter of interest) can be written on many occasions. It may be written by a candidate that is seeking for an opportunity to work in a particular company or by the manager that wishes to get more information about a specific item. The aim of such a letter is the expression of your interest in a particular company, person, product, or service.

To help you write a compelling letter of interest, we will share with you samples on our website. In this article we will look through several inquiry letters for such occasions:

– a student that is applying to a course;
– a person that wishes to book a room in a hotel;
– a student that is referring to a grant program;
– a manager that needs to receive detailed information about the product;
– a person who has a strong desire to work in the company.

You can use the sample as a template for your own paper, copy and paste the most interesting phrases and words into your letter, or apply the letter structure to your writing.

Letter of Intent Sample: Whom to Address the Letter

Let’s face the fact. People like when they are addressed by name. When you mention the person’s name, you establish more personal contact. It is about human nature. When you call someone by name, he or she experiences positive feelings.

Try to get the information about the person’s name. Look through the company’s website or visit the LinkedIn page. If you know someone who works in this company, you can ask whether they know who you can address to. For example, if you are going to write an inquiry letter for a job position you can search for the contacts of the hiring manager or human resources manager.

Write the full name of the person in the salutation: “Dear John Brown” or “Dear Mr. Brown,” for example. If you can’t find the name, you can use the following phrases: “To Whom It May Concern,” or “Dear Sir or Madam.”

Tips to Write a Good Letter of Interest Sample

• Don’t use the same letter for various purposes. Always start writing a new letter each time you write a letter of interest. This will help you increase the chance to catch the reader’s attention with a personal approach.
• Always convert the file in accordance with the employer’s requirements. If there
  are no requirements, it is common to convert the file of your letter into .pdf format.
• Make your letter no more than one page long. Save the reader’s time and write a concise text that will be quick and easy to read.
• Avoid negative statements in your text. Your letter should be full of optimism, enthusiasm, and positive affirmations.
• Make your text interesting. Expand your vocabulary and create different sentences. It may happen that your text will be full of “I” statements. Think about how you can say the same sentence in other words.
• If you were asked to address a certain issue in your paper, don’t forget to mention it in the letter.
• Provide information about the follow-up. Tell the reader what you expect him or her to do at the end of the letter. For example, you can write that you are going to follow up the letter in a week, or ask the reader to contact you if they have questions.
• Write a concise and eye-catching email subject line. The reader should easily understand what the letter is about and be interested to read it.

Letter of Intent Sample: For Students

If you want to raise your chances for graduate school, you need to know how to write a killer letter of intent. This letter is aimed to create a more personal connection with the committee member and add more information along with your CV. In the letter you need to highlight your intention and motivation to join the program. Also, you need to highlight your core skills and tell why you are the best candidate for a course.

It is advisable to write the letter directly to the committee member. You can find out the member’s name on the official college website or ask students that have already attend the university. If you don’t know the name of the representative of the admission committee, you can write “Dear Director of Admissions” in the greeting.

In the text below you can read the letter of intent to an architectural graduate school program written by a student.

Dear Mr. Schultz,

I am currently a student at V College. My major is in architecture and I’m highly interested in the graduate program of advanced architecture design. I have shown high results during my current program and think that my skills will meet the program requirements of your graduate program.

Ideally, the program will meet my interests within alternative models of practice and fabrication. My current work is dedicated to integration of artistic and material approaches to architecture. I am confident that the graduate program will provide a great experience for my future career.

Through my college program I have created a list of works dedicated to modern design and have already passed an internship in an architecture office in Paris. During my time as an intern, I assisted in all stages of the architectural project. As a result of obtained knowledge, I have written and published an article about building pavilions and mobile dwelling spaces.

My experiences and skills will be a great match with the V College program. I have already visited your college in the Open Day and researched the master program to make sure that the facilities and digital craft program are a strong match. I would be very interested in discussing details about the application process and financial aid. Please, contact me via phone or email.

Respectfully,

Joan Mitch

Phone number: +0000000000
Email: namesurname@mail.com

Letter of Interest Sample for Grant

If you wish to apply for grant funding, writing a letter of interest will be a good idea. Many foundations prefer to read letters rather than grant proposals, as letters usually are short and concise. You need to include the organizational description, state what you need, state how you plan to solve this need, and provide information about other funding sources. You can also provide more information about the project in an attachment and a budget. Follow the founder’s guidelines and consider each point in your letter. Let’s see how the letter may look at the example below.

Dear Ms. Banks,

I am writing to ask for financial assistance in acquiring a place in London University. I wish to apply for the social science program connected to autism research. The program costs $9000.

I have been keen on autism spectrum disorder since my childhood, as I have a brother who was diagnosed with autism when he was six. During my school years I have investigated the available information about this disorder and understood that it is my mission to know more about the human mind.

Also, I have attended additional biology classes and my GPA is 4.5. I have also successfully balanced my academic interests with activities such as basketball and community service.

I look forward to hearing from you.

Sincerely,

James Black

Business Inquiry Letter Sample

This type of letter is written for requesting additional information about a company. For example, the manager may request the availability to sell and deliver certain products. Also, you can ask to specify some additional information about a product. For example, you may request the sizing chart or the number of items in one package.

If you are writing to the company for the first time, you can write a neutral salutation, such as “To Whom It May Concern.” Clearly state the purpose of why you are writing. Don’t forget to place your position, company’s name, and contact information in your signature. Let’s see what the letter may look like in this example of request letter for a product.

Dear Mr. Bell,

I am writing to request the information about the item #124488. I need the following specifications: size and composition elements. If it is possible, please send me a sample of this item. Provide quality certificates to prove the quality of the item. I am waiting for your reply.

Best Regards,

John Mandela
Sales Manager
Yellow Ducks Inc.

Letter of Inquiry Sample for Hotel Accommodation

This letter is usually written to request a room in a hotel. Typically, the author needs to state the purpose of staying, dates of arrival and departure, and additional requirements for the room. Also, you can state the number of guests and rooms, details of the package, and ask for additional information. Such letters can be sent by email or left as a message on various booking websites.

Dear Sir or Madam,

I have heard good recommendations of your hotel and wish to book a single room with a conditioner. I plan to stay in the hotel for five nights from October 5 to October 10. If you have rooms available on these dates, please send me the rates on this email. I am waiting for your response.

Sincerely Yours,

[Your Name]

Sample Letter of Interest for a Job

This letter is usually written to a manager of the department you are applying to or to the recruiter. Typically, this letter is written for a company that doesn’t have current vacancies. With such a letter you can introduce yourself and raise chances to be hired when the job opens up.

Before writing the letter, think what interests you about the position, which skills and expertise may be needed for the position, and what skills you possess. Find out as much information about the company as you can. Tell why your choice fell on this company and why you think you are the best match for the company.

Let’s see a job inquiry letter sample below written by a candidate that wants to take a position of marketing manager.

Dear Mr. Jones,

I have known about your company since my childhood, and since I have graduated from university, I have wished that I could join the ranks of your company. I am interested in the career of brand manager and would be happy to know whether you have any available opportunities.

I have three years of experience in the product company ABC as a brand and trade marketing manager. During this period of time I have successfully launched a new category, new website, and managed a department with five people under supervision. All these became possible because of my interpersonal skills, strategic planning, and time-management abilities. This allows me to communicate easily with all company units and be up to date with all necessary information for the project.

More details about my duties and experiences on the current position are available in the CV attached to this letter. You can contact me anytime via email or phone number. Thank you for your attention, and I hope to hear from you soon.

Sincerely,

Michele Spaghetti

Feel free to use our samples as a template for your own letter. Also, we recommend you to look through our guide on how to write an inquiry letter to get more information about the peculiarities of writing such letters. Good luck!