Resignation Letter Samples to Maintain Good Relationships With Bosses

Resignation Letter Sample – A Professional Way to Say Goodbye

Telling your manager about your resignation may be a delicate issue. But there is no need to panic! Resignation is a sign that the employee has developed professional skills and needs new challenges. Sometimes it is due to negative factors, but this shouldn’t be a reason to spoil your relationship with your boss.

You may leave your job for a number of circumstances: you were offered a better job, you have decided to change your career, a certain life situation forces you to leave the job, or you are simply tired from the stress at the workplace and need to have a rest. Joining and leaving a job is an essential part of company life, so don’t be nervous while writing a resignation letter to your boss.

Why do we need good relationships with our bosses? It is an essential question. We are a social people, and maintaining a positive relationship is a normal way of things. You need to understand that your boss may know your future boss or may somehow be related to your future company. The world is small and you never know when you will meet this person again. Also, it is important if you will need a recommendation letter for your future job.

How long should a corporate resignation letter be? It depends on the situation and your relationship with the boss. Sometimes, a standard short notice will be enough. For other cases, you may need to explain the reason for your resignation or add a paragraph thanking them.

So, how do you tell the boss that you are leaving? How do you avoid conflict? What is the best way to present such information? Check out our professional resignation letter samples!

The Best Resignation Letter Example to Learn From

We think that one of the best tools for learning something is reading examples. Along with theory and practice, examples show the right solution for particular cases. Besides, professionally written samples save your time. You can use the phrases from the sample and incorporate them in your own text. In this article we will give you some tips on writing a resignation letter and how to use our samples to become a more effective writer.

There is a list of questions that you need to answer before writing an employee resignation letter:

– Why are you resigning?
– What are you thankful for?
– Can you help with finding a new employee?
– How much time can you spend on the current position?
– Do you need a recommendation letter?
– Have you received a proposal from another company?
– Are working conditions better in the future position?

How our Resignation Email Sample Can Help You

A resignation letter may be hard to write, as it’s always a problem to say goodbye. A good letter sample may give you some ideas of what points to include and warm and professional phrases for your own resignation letter.

1. Find out how to state the fact that you are leaving. Briefly tell why you are leaving (avoid too detailed a story) and state the last day you will be at work. In our samples you can see how to present such information professionally.
2. Explore the basic ideas of how to write the closing. If you don’t know how to write thankful words, use a sample. Some people experience anger toward the company and can’t imagine how to write a letter that won’t hurt their boss. From our samples you can copy appropriate phrases and insert them in your own letter.
3. Improve the letter’s structure. When you are nervous, it’s hard to structure your thoughts. When you have no idea how to express your thoughts correctly and the text looks like a poorly written story, it’s time to look through our examples. A resignation is just a formal announcement of your intention to leave the company – there is no need to worry when you have a good example at hand.
4. Avoid writer’s block. When you catch yourself writing the letter for an hour or more, it’s time to look through several examples. Sometimes you have lots to say to your boss, but it would be better to be brief to sound professional.
5. Find the right words. What words are the best for a resignation letter? When your vocabulary is empty and you don’t know what words to use to write a professional-looking letter, read several samples and then write a masterpiece.

What to Include in a Company Resignation Letter?

Sometimes it’s hard to define what points are better to include in your exit letter. Pick one or several points from the following list to make your letter more personal and positive.

• Propose to the boss you will help find a new employee for your position or recommend someone from the company. Also, you can propose to train the new employee for the new position.
• Express the regret that you are leaving. It is a good idea to share your feelings with the boss.
• Thank your boss for the assistance and time working together.
• Express gratitude for the experience and knowledge obtained during the time in this position.
• Ask the employer to keep in touch for possible future collaboration.
• Ask the boss to write a letter of recommendation for your prospective position.

Consider These Tips to Create the Best Letter of Resignation

• Leave with dignity. Even if this job position was full of stress and negative emotions, keep a good relationship with your boss and colleagues. It is especially important if you are living in a small city or work in a specific field. Say words of gratitude, praise the company’s values, appreciate the team, and simply highlight all the positive moments of your work in this place. Don’t list all the disadvantages of the current job. Low salary, nasty coffee, an uncomfortable workplace – it will better to highlight only positive qualities of your job.
• Be sincere and positive. Find the right words to express the reason for your resignation correctly. But this doesn’t mean that you can say everything you want. It is not required to write about your reason for leaving. If you decide to indicate the reason, make sure that it sounds acceptable. For example, acceptable reasons are health problems, needing more time for family, a relocation, etc.
• Write the letter ahead. If you have decided to resign or have received an attractive proposal, send the letter as soon as you get the final decision to leave this position. Provide the leaving notice with at least two weeks before you leave the company. Some circumstances may force you to leave earlier than two weeks, but a well-written resignation letter will smooth the situation.
• Follow the traditions. Every company has its own tradition for saying goodbye for colleagues. Usually, after all official details, employees that are leaving the company arrange a farewell party. It’s not necessary to make a party with alcohol and delicious dishes. You can bring a couple of cakes and some fruits for dinner and publicly announce your decision to leave the company. Make a little speech if you have oratory skills. Thank your colleagues and say a few warm words in their address.
• Ask for a recommendation letter. If your prospective employers ask for it, mention this in your letter. It may happen that you will be asked to leave the phone number of your previous boss, so make sure that you have gotten permission to distribute a personal phone number. If your boss doesn’t allow this, you may ask another supervisor or colleague that will eagerly confirm your competence and professionalism.
• Tell about your resignation in person. Meet with your boss or manager before sending the letter if possible. Arrange a meeting and discuss your career goals, future plans, and your desire to work in another place. Then follow up the meeting with a formal resignation letter.
• Offer assistance. If you have enough time, offer the manager help with training or recruiting a new employee. Also, you can create a manual for your previous projects or leave your email for questions that may arise after your resignation. This will depend on the kind of relationship you have with your manager and your generosity. This is a nice gesture that you can add to your resignation letter to help you leave on positive terms.
• Cover your back. If you have made a firm decision to quit job, don’t hurry to share it with your boss. Before resigning from your current position, make sure that you have received a job offer. Also, it will be better to save all important documents and information before sending a resignation letter, as you may be asked to leave immediately.

Sample Resignation Letter With Reason

Stating the reasons for quitting the current position is optional. If you think that the reason will be well received by your manager, you can mention it in your letter. Here is a list of good reasons to resign:

– New job opportunity
– Professional growth
– Personal or family member illness
– Salary increase
– Uncomfortable schedules that don’t let you do other important activities
– Change in career goals
– Relocation to another city/country
– Difficult workplace environment
– Returning back to college
– Starting your own business

If you have suddenly faced the need to leave the company immediately, you will need to state the reason to help your manager process this event. Show your respect and appreciation.

Let’s see an example of a director’s resignation letter to present the reason.

July 15, 2018
Mark Double
Board of Directors
Renaissance Technologies Ltd.
011 Frankfurt Ave.
Ancient City, NY 01010

Dear Board of Directors:

I am writing to inform you that I will be resigning my position as marketing director in Renaissance Technologies Ltd. The resignation will be effective in one month. It was a pleasure working with you and my marketing team.

My experiences here have helped me define my goals. It was a hard decision, but I have chosen to establish my own company. I feel that my knowledge and experience will be more helpful for people if I will dedicate the time to my own company.

I wish to make sure that the transition will be smooth after my resignation. In our team, I can recommend several candidates who are experienced enough to be promoted to my position. Also, I will provide assistance with training the new replacement.

It was a great pleasure to be a part of Renaissance Technologies Ltd. I do hope that we will stay in touch as business partners. I wish you and the company all the best. Again, thank you for accepting me as your employee five years ago and giving me such opportunities.

Sincerely,
[Signature]
Michael Darcy

How to Deliver a Job Resignation Letter

Many employees who want to resign face the same question: how should the letter of resignation be delivered? This letter can be both delivered as a hard copy and an email.

A hard copy resignation letter is more preferable than an email in most cases. This letter serves as an official document about your intention to leave the company. As soon as your letter will be delivered to the company’s office, it will be registered in the system.

An email resignation letter is written when it is impossible or inconvenient to send a hard copy. An email is also a legally sufficient document. This method of delivery is more common for the employees who work remotely. In any case, always try to deliver a hard copy to the company.

Writing a Teacher Resignation Letter

Being a teacher is a highly social work. During your teaching years you may establish quite strong relationships with colleagues and students. Saying goodbye may be painful.

If you have decided to move to another school, retire, or change your career – writing a letter of resignation will be a good idea. Sometimes teachers join volunteering organizations and move to other countries to teach children in poor regions.

Your letter should begin with a clear statement of your resignation, followed by the date of resignation. Then describe your feelings and experience during your work in this particular educational institution. Show appreciation toward your colleagues. Let’s see how it looks on example.

June 11, 2018

Jackson Cucumber
Principal
Tea Tree School
123 Park Lane
Birmingham, Massachusetts 23532

Dear Mrs. Cucumber,

I am writing to let you know that I officially offer my resignation from Tea Tree School effective June 25, 2018.

I never thought I would leave such a great school, but when the opportunity arose to join the volunteering organization Peaceful Kittens, which helps children in poor regions to get an education, I simply had to take advantage of it. As you know, I have already had volunteering experience, and it remains my vocation. The relocation will start at the beginning of July, so I won’t be able to continue to work with students.

It was a hard decision. Throughout my time at Tea Tree School I have shared so many bright days with students and colleagues. To help you during the transition time, I have started to collect all studying materials and organize lesson plans. If you have suggestions for how I can help you or the new employee, just let me know.

Please, accept my gratitude for your mentorship and attentive attitude. It was a pleasure to work in such a friendly and united team. I wish you all the best.

Sincerely yours,
[Signature]
Ashley Oak

A carefully written resignation letter is a new step in your career. Make sure that you have written your letter with a high level of politeness and professionalism. Double-check the first draft of the letter to fix mistakes and typos. When you are pleased with the result, print it on paper, sign it, and send it to the principal.

The Most Useful Phrases for a Formal Resignation Letter Sample

Phrases for introduction:

I am writing to let you know that …
I would like first to express my sincerest gratitude for …
I would like to inform you of my intention to resign …
I would like to notify you that I am resigning …
Please accept this letter as my formal resignation from …
My last day in the company ABC will be [date] …
I have decided to return to school/change my career/retire/etc. …
I’m writing today to notify you that …
It is with regret that I submit my letter of resignation as [position] …
I hereby submit my resignation as [position] …
This letter is to inform you that I will …

Phrases for the body:

After a period of consideration, I have decided …
This announcement comes with a heavy heart …
I have decided to pursue another opportunity in …
After much thought and consideration, I have decided …
I have given considerable thought to this significant decision …
While it has been a difficult decision for me …
I will be resigning due to the number of health problems/family issues/etc …
During my final weeks I would be happy to …
During my last weeks, I’ll do everything possible to wrap up my duties …
I have a couple of contacts …
I have greatly enjoyed and appreciated …
I have learned …
I have truly enjoyed working with …
I appreciate the opportunities …
During my time at ABC company, I have learned …
Your guidance and support have prepared me …
I was recently offered a new opportunity at …
I received an offer to serve in …

Phrases for the thank you section

I was very fortunate to be given many opportunities …
I am thankful for all the support and opportunities …
I am proud to have achieved so much with such peers …
I will greatly miss my teammates and friends …
I’m especially thankful for …
I have been very fortunate to be given the fantastic opportunities …
I am personally thankful for the professional assistance …
Please accept my deepest gratitude …
The assistance you’ve provided …
I sincerely appreciate ABC’s support during my work …
Thank you so much for being a mentor/for the opportunity to work …
Thank you for your advice and mentoring …
Thank you for the great opportunities to pursue my interests …

Phrases for conclusion:

I will forever remember …
I hope that we will collaborate in the future …
I sincerely hope we can collaborate together …
Under your leadership, I have no doubt …
Please let me know what assistance I need to provide …
If there is anything I can do to make this transition smooth …
It has been a privilege to work …
I’d be happy to provide additional assistance for smooth transition …
Please contact me if you will need any assistance with a new employee …
I am here to help make the transition as smooth as possible …
I would be happy to help with the transition so that …
If I can be of any assistance during this transition, I’d …
I wish the company continued success …
I wish you and the company the very best …

Every exit letter sample presented on our website is a great example of how to write a professional resignation letter. It is concise, visually appealing, and contains all required information. All of our samples are dedicated to particular circumstances, but you can freely adopt it and change it according to your case.

The composition of an employment resignation letter may be difficult even for the most skillful writer. You will need to use all your tact and consideration. The official document you submit to your boss will set the tone for your final weeks at the workplace and influence your relationship after resignation.